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Receipt of Orders

WHEN ORDERS HAVE BEEN RECEIVED: Verify materials received against the packing list.  The receivables (yellow copy) of the Purchase Order goes to Accounting so that Accounting can release payment to the vendor.

COMPLETE ORDER:  Sign and date the receivables (yellow) copy.  Attach the invoice and forward to Accounting so that Accounting can release payment to the vendor.  CalCard purchases require the packing list if available.

INCOMPLETE ORDER: First, make a copy of the receivables (yellow) copy, indicate what material was received. Forward the packing list and the copy, signed and dated, to purchasing. Keep the yellow until all material has been received. Once the order is complete, sign and date the yellow copy and forward it to Accounting so that Accounting can release payment to vendors..

Receipts